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Employee Scheduling Management

Guard Tour Cloud Software(All in One Modules)
Below 10 Locations: 50RM Per Month
Above 10 Locations: 40RM Per Month
Modules:
  • Security Guard Human Resource
  • Security Guard Time Attendance
  • Guard Leave Management
  • Security Incident Management
  • Employee Scheduling Management
  • Inventory & Asset Management System
  • Security Guard eLearning Management(LMS)
  • Visitor Management System
Security Solutions
Security Guard Employee Scheduling Management

A Security Guard Employee Scheduling Management system typically includes a variety of features to streamline operations, enhance efficiency, and ensure compliance with labor laws. Below is a comprehensive list of features that such a system may offer:

Employee Scheduling Management Modules
Employee Profiles
  • Personal Details: Name, contact information, photo, emergency contacts, etc.
  • Job Role & Responsibilities: Specific guard duties, areas of responsibility, and shift preferences.
  • Certifications & Training: Tracking certifications like CPR, first aid, security training, etc.
  • Availability: Preferences for shift timings, workdays, holidays, and time-off requests.
  • Security Clearance: Access levels, background checks, and security clearance status.
Shift Scheduling
  • Automatic Scheduling: System-generated schedules based on availability, skills, and preferences.
  • Customizable Shifts: Ability to create flexible shifts, part-time/full-time hours, overnight shifts, etc.
  • Shift Swapping: Employees can swap shifts with approval, ensuring coverage.
  • Shift Reminders/Alerts: Notifications to remind employees of their upcoming shifts.
  • Shift Templates: Predefined shift patterns to apply for specific locations or roles.
  • Overtime Management: Alerts for overtime hours and compliance with labor laws.
Time and Attendance Tracking
  • Clock-In/Clock-Out System: Employees can clock in and out via mobile or desktop.
  • GPS Geofencing: Location-based clocking to ensure guards are at the correct site.
  • Attendance Reporting: Real-time attendance tracking and reports.
  • Absenteeism Tracking: Alerts and reports for missed shifts or tardiness.
  • Leave Requests: Integration of vacation, sick leave, and personal leave requests.
  • Payroll Integration: Syncing with payroll systems to calculate work hours, overtime, and deductions.
Shift Coverage and Employee Availability
  • Real-Time Availability: View and update employee availability in real-time.
  • Emergency Coverage: Quick allocation of security personnel in case of short notice or absence.
  • Holiday and Special Event Scheduling: Schedule guards for special days or events with extra pay or different shifts.
  • Overlapping Shifts Management: Ensure there are no gaps or overlap in security coverage.
  • Shift Bid System: Employees can bid on shifts or pick up open shifts based on availability.
Reporting & Analytics
  • Attendance Reports: Detailed logs of hours worked, tardiness, and absences.
  • Shift Coverage Reports: Reports showing if all shifts were covered or missed.
  • Employee Performance Analytics: Data on guards' punctuality, overtime, etc.
  • Payroll Reports: Monthly or weekly payroll reports for accounting and auditing.
  • Compliance Reports: Reports for labor law compliance, including working hours, rest periods, etc.
  • Cost Analysis: Analyzing labor costs based on shifts worked, overtime, and special rates.
Security Site Management
  • Site-Specific Schedules: Customizable schedules for different security sites or events.
  • Site Check-ins: Guards must check-in on-site to confirm their presence.
  • Incident Reporting: Guards can report incidents through the app or system.
  • Site Duty Logs: Digital logs of daily site duties, incidents, and special instructions.
Security Guard Training and Certification Tracking
  • Training Schedules: Schedule ongoing training for guards to keep certifications up to date.
  • Certification Expiry Alerts: Notify managers when a guard's certification is about to expire.
  • Training History: Maintain a record of completed training programs for compliance.
Security Incident Management
  • Incident Logging: Security guards can log incidents or breaches during shifts.
  • Alerting Management: Supervisors can be notified in case of any security incident.
  • Incident Reporting & Resolution Tracking: Record, manage, and track security incidents for reporting.
Integration with Other Systems
  • Security Software Integration: Sync with access control or surveillance systems for improved management.
  • HR/Payroll Software Integration: Sync attendance and work hours with the company’s HR and payroll systems.
  • Accounting Software Integration: Ensure cost tracking for security staff labor and overtime.
Communication and Notifications
  • Internal Messaging: Secure messaging system for guards and supervisors to communicate.
  • Push Notifications: Alerts for shift changes, cancellations, or upcoming shifts.
  • Emergency Alerts: Instant notifications for urgent security issues or emergencies.
  • Team Announcements: Company-wide or location-specific announcements about policy changes, events, or safety updates.
  • Automated Reminders: Shift start/end times, training deadlines, and other critical tasks.
Mobile Access
  • Mobile App for Guards: Mobile apps to view schedules, clock in/out, request time off, or communicate with supervisors.
  • Mobile Scheduling: Supervisors can make schedule changes and track attendance from any device.
  • Geolocation for Attendance: Ensure employees are on-site and checking in at the correct locations.
  • Mobile Shift Alerts: Alerts for upcoming shifts, shift cancellations, or changes in schedule.
Compliance Management
  • Labor Law Compliance: Ensure adherence to working hours, breaks, and overtime regulations.
  • Union Compliance: Tracking union rules, seniority, or union-specific scheduling needs.
  • Overtime Monitoring: Alerts and tracking to avoid excessive overtime or violation of work hour laws.
  • Age and Health Compliance: Ensuring that employees meet age or health requirements for specific shifts.
Employee Scheduling Flexibility
  • Part-Time and Full-Time Schedules: Ability to schedule part-time or full-time shifts based on needs.
  • On-Call Scheduling: Reserve guards for emergency on-call shifts.
  • Schedule Adjustments: Supervisors can manually adjust or reassign schedules.
Payroll Integration
  • Automatic Calculations: Payroll system integrates with hours worked, overtime, bonuses, and deductions.
  • Shift-based Pay Rates: Different pay rates for different shifts (e.g., night shifts or weekends).
  • Time-Off Calculations: Automatic accrual and deductions for leave requests.
Supervisor & Manager Dashboard
  • Centralized Control Panel: For supervisors to manage shifts, attendance, and performance.
  • Multiple Site Management: Ability to manage schedules across different locations or sites.
  • Audit Trails: Monitor who made schedule changes and other important decisions.
  • Employee Notifications: Send messages and updates to all or specific security guards.
Data Security & Privacy
  • Role-Based Access: Different user roles (supervisors, guards, HR) with varied levels of access.
  • Data Encryption: Secure storage of employee data, schedules, and sensitive information.
  • Audit Trails: Track user actions and changes to prevent unauthorized access and maintain security.